Prototypic PSI Annual Update Procedure
Assign building/departmental space administration (PSI department contact).
Generate reports by PSI administrative unit.
Schedule inventory after the Fall term usage has stabilized mindful of the annual November update requirement.
Meet with the PSI department contact:
a. Confirm space assignments by room number.
b. Validate chart of account.
c. Review potential proration of space for department or space type.
NOTE: An alternate to the face-to-face meeting method is to forward inventory listing to PSI department contact for review, revision and return. This process should include sign-off by the PSI department contact, follow-up for return and sample field verification.
Field review of spaces - "walk the campus":
a. Confirm questionable net square feet via measurement.
b. Confirm space type.
c. Confirm number of stations:
(PSI manual lists space types that require number of stations).
Generally it is advisable to inventory all rooms in a particular building at one time without interruption.
Update PSI via submission to SUCF.
Generate acceptance reports and distribute to PSI department contact.
Coordination should be continuous with:
a. Floor plans, CAD files, etc. - room number/building number.
b. CASA - building abbreviation/room number.
c. PCS - building abbreviation/room number.